// SERVICE-01 — MONTHLY REAL ESTATE ACCOUNTING
Per-property income tracking, expense categorization, depreciation schedules, and tax schedule preparation — structured around how real estate portfolios actually operate, not how general accounting software does it.
// BLOCK 01 — WHAT THIS DELIVERS
When you manage three or more properties, your financial picture becomes layered quickly. Income comes in from multiple addresses. Expenses overlap. Depreciation runs on different timelines. Most bookkeeping setups treat all of that as one pile — which makes it nearly impossible to evaluate any individual property on its own merits.
This service keeps each property's numbers separate and current. At the end of every month, you have records that show you exactly where each property stands — and at year-end, your tax preparer has what they need without a scramble to reconstruct anything.
// OUTCOMES — WHAT YOU CAN EXPECT
// BLOCK 02 — UNDERSTANDING THE CHALLENGE
SITUATION A
When income from five properties lands in the same bank account and expenses get categorized in a single ledger, it becomes genuinely difficult to tell how any individual property is performing. You end up managing a portfolio you can't fully see.
SITUATION B
Depreciation schedules for real property run over 27.5 years for residential and 39 for commercial. When capital improvements are added, the tracking compounds. Falling behind even a year creates reconstruction work that nobody enjoys — and sometimes leads to missed deductions.
SITUATION C
The pattern is familiar — records sit untouched most of the year, then someone spends several weeks reconstructing transactions before filing. That process tends to surface surprises and rarely leaves room to make informed decisions before deadlines close.
// BLOCK 03 — THE APPROACH
The starting point is a chart of accounts built specifically for real estate. Each property gets its own tracking structure — income lines, expense categories, and depreciation records that follow the asset rather than the calendar year. That structure doesn't change when you add a property; it scales alongside you.
Monthly work covers bank and transaction reconciliation, income posting, expense categorization, and depreciation updates. Nothing accumulates between months. When December closes, there's no backlog to work through — just the usual month-end process.
Residential and commercial properties are handled within the same engagement. Mixed portfolios don't require separate systems or additional setup. The records stay coherent regardless of how your holdings are structured.
// COMPONENT 01
Each property gets its own income and expense structure. No blending, no estimating which property a transaction belongs to after the fact.
// COMPONENT 02
Building basis, improvement additions, and partial-year calculations — all updated monthly and maintained across the full holding period.
// COMPONENT 03
Expenses sorted between repairs, improvements, management fees, insurance, and other categories that map directly to Schedule E line items.
// BLOCK 04 — WORKING TOGETHER
01
— EARLY MONTH
Bank statements and transaction records for the prior month are shared via your preferred method — email, shared drive, or another arrangement that suits your workflow.
02
— MID MONTH
Every transaction is reviewed, categorized, and posted to the appropriate property. Anything unclear gets flagged with a short question rather than guessed at.
03
— MONTH CLOSE
Per-property income and expense summaries are delivered before month-end. You can review each property's numbers while the details are still recent.
04
— YEAR END
Depreciation schedules, categorized expense summaries, and income reconciliations — packaged and ready to hand directly to your tax preparer.
// BLOCK 05 — INVESTMENT
This is a flat monthly arrangement covering all properties in the portfolio at the time of engagement. The monthly figure reflects a consistent scope of work — not a variable fee that grows unpredictably as transactions increase.
If you add properties during an engagement, pricing is discussed at that point based on what the new properties require. There's no automatic escalation tied to transaction volume.
Initial setup — establishing the property-specific chart of accounts, collecting and organizing prior records, and filling any gaps in historical data — is covered in a separate onboarding conversation before the monthly engagement begins.
// WHAT'S INCLUDED
Flat monthly fee · USD
// BLOCK 06 — HOW PROGRESS IS MEASURED
// INDICATOR 01
Within the first few months of an engagement, you can look at any property in your portfolio and see its income, expenses, and net position for the current year — without pulling data from multiple places.
// INDICATOR 02
When you're refinancing or acquiring, organized per-property financials tend to move through underwriting more smoothly than reconstructed summaries. Having current records on hand removes one of the more common friction points in those processes.
// INDICATOR 03
A common sign that an engagement is working well is a tax season that doesn't require emergency document gathering. When records are current month to month, there's nothing to reconstruct in January — just a handoff to your CPA.
// INDICATOR 04
After twelve months, you'll have a full year of maintained depreciation schedules — with improvements tracked, partial-year calculations handled, and a clean record that continues into future years without any reconstruction required.
// INDICATOR 05
Expense categorization that aligns with IRS expectations means that if any return is ever examined, there's a clear, organized record behind each line — not a collection of unclassified receipts assembled after the fact.
// TIMELINE
Initial setup typically takes two to four weeks depending on the state of your existing records. Monthly reporting cadence begins in the first full month after setup. Most clients have full portfolio visibility within sixty days of starting.
// BLOCK 07 — OUR COMMITMENT
Questions during an engagement get a straightforward answer, not a referral to documentation. When something isn't clear in a transaction, it gets flagged and asked about rather than categorized incorrectly and left.
The introductory conversation before an engagement starts is an honest assessment of fit — if your situation doesn't suit this kind of accounting support, that gets said directly.
// BLOCK 08 — GETTING STARTED
01
— CONTACT
Fill in the contact form with a brief description of your portfolio — number of properties, current record state, and what you're looking to get sorted. That's enough to start.
02
— CONVERSATION
A short call — usually 20 to 30 minutes — to understand your situation in more detail and confirm that this engagement is a practical fit for what you need.
03
— SETUP
Existing records are reviewed, a property-specific chart of accounts is configured, and any gaps in historical data are identified and addressed before the monthly work begins.
04
— ONGOING
From the first full month of the engagement, the monthly reporting cycle runs on a consistent schedule — no chasing, no reminders, just regular delivery.
// SERVICE-01 — NEXT STEP
A short conversation is usually enough to understand whether this is a practical fit for your portfolio. No commitments, no pressure — just a clear picture of what monthly real estate accounting would look like for your situation.
Get in Touch →// EXPLORE — OTHER SERVICES
// SERVICE-02
Record-keeping and financial documentation support for like-kind property exchanges. Timeline tracking, replacement property parameters, and deferred gain schedule preparation.
// SERVICE-03
Comprehensive financial review of your real estate holdings — individual property performance, NOI calculations, occupancy analysis, and a written summary of findings.